Archive for the ‘Tutorials’ Category

August Webinar

Wednesday, August 28th, 2013

Did you miss this month’s webinar?  Never fear, you can view the highlights here!

Each month we host a webinar which is unique in its approach.  Rather than simply being another tutorial (which we also create every month), our webinar focuses on audience input in a live digital environment.  We do have a few tips we are planning on discussing during the webinar, but the program is driven by questions from our audience.  Questions range in complexity to something as simple as how to use our add-in all the way to how to insert content into various programs or combine elements of PowerPoint.

If you’d like to register for our webinar next month, we will be having two dates and times available, simply click whichever date and time works best for you below:

Sept_17th_1300-1330_sm

September 17th, 1:00 – 1:30 PM CST

Sept_18th_0900-0930_sm

September 18th, 9:00-9:30 AM CST

 

 

 

 

 

Please leave your questions in the comments field below, we’d love to answer any questions you may have in our webinar!

Tablet Toolkit

Wednesday, August 21st, 2013

Learn how to make the most of our Tablet Toolkit in today’s quick tutorial.  Add your own text to the appropriate boxes, and then make them appear to swipe across a tablet screen.

This template is available to download for our subscribers here.

 

Create your own PowerPoint Timer

Monday, August 12th, 2013

Hypothetically speaking, we’ve all been on the clock at some point.  And sometimes, we need to keep an eye on how long things are taking, or how much time we have left.  In today’s tutorial, I will show you how to create your own timer (ours will only count up to 15 seconds, but the process is always the same) and insert it into a PowerPoint presentation to play across the whole presentation if you like.  I’ll even show you how to make it NOT take up 45MB of file size in your presentation, avoiding lag issues etc.

Let’s start by opening the program Windows Live Movie Maker (later known as “Movie Maker”), created by Microsoft.  Don’t have it?  You can download it for free from Microsoft here.

Open Windows Live Movie Maker (AKA Movie Maker)

Open Windows Live Movie Maker (AKA Movie Maker)

Once you have Movie Maker open, it’s time to add the “time”.  Start by adding a Title at 1 Second.  How to do this you ask?  Click the Title button, then delete the area that appears by clicking the purple area labeled “My Title” and pressing Delete.

Click "Title" to insert an available media space

Click “Title” to insert an available media space

 

Insert Title, then delete (resulting in available space for counter)

After clicking “Title” you will see the default “My Movie” title, and a black bar (with a purple bar below it indicating how long the title will be seen)

 

Right click on the purple ribbon and select "Remove"

Right click on the purple ribbon and select “Remove”

After clicking "Remove", you will be left only with the black ribbon (this is where we will be adding our countdown)

After clicking “Remove”, you will be left only with the black ribbon (this is where we will be adding our countdown)

Once the “My Movie” title has been removed, it’s time to select the length of time you wish the counter to work for (whether it is 10, 20, 30 seconds of 5 minutes.  Keep in mind, the longer it is, the longer it will take to create).  To change the length of the total project, go to Video Tools>Edit and change the Duration from the default 7.00 to whatever length (in seconds) you’d like.  For our example, we will be using 15 seconds.  Add 1 second to the length of the duration that you want (if you want a 15 second timer, make the duration 16 seconds).

Extend the length to whatever length you'd like the counter to count until.

Extend the length to whatever length you’d like the counter to count until.

Next, it’s time to add the “Captions”, or the second “tickers”.  This is done by adding Captions, then giving them a 1 second delay time, setting each to start exactly as the prior caption finishes.  Essentially, here are the steps you’ll be performing:

1) Click the Caption button

2) Click the “Text” Edit button

3) Set the delay to 1.0 Sec and the duration to 1.0 Sec.

Click Caption, 1 second delay, 1 second duration

Click Caption, 1 second delay, 1 second duration

4) Copy the caption (purple line) and paste, then edit the Text Tools>Format to be 2.00 Seconds delay and 1.00 Second duration

 

Right click and "Copy" the caption area, then paste and repeat the timing and duration (remember to add 1 second of delay for each new time)

Right click and “Copy” the caption area, then paste and repeat the timing and duration (remember to add 1 second of delay for each new time)

Repeat this process (yes it can be a lot) until you have the full length of the timer created.  (note this can be counting UP, or counting DOWN).

Repeat the previous steps until you reach the final length of your timer, remember to add 1 second past your last "tick".

Repeat the previous steps until you reach the final length of your timer, remember to add 1 second past your last “tick”.

 

Now, it’s time to save the timer.  If the timer is only going to be placed into a PowerPoint slide or something equally small (say you want it just in the bottom corner, nothing very large), you can get away saving this out as a VERY low resolution video.  Obviously if you’re wanting this to end up on some 60″ scoreboard screen, you’d be wanting a higher resolution video.

Create custom setting

Create custom setting

Create a custom size, or choose “For Computer” which will default to 640 x 480, for an example, our 15 second video (really 16 seconds long) ended up being 745 KB in size at the 640 x 480 dimensions.  The same shrunk down to 400 x 300 is now 378 KB, and one more smaller will get us the same file size (250 x 187).  If you’re curious how they all end up looking, we’ll take a look at all three of these added to the same slide.

640 x 480

640 x 480

 

 

Differences between the sizes of video.  Remember, the 250 x 187 is the same file size as the 400 x 300, which is half that of the 640.

Differences between the sizes of video. Remember, the 250 x 187 is the same file size as the 400 x 300, which is half that of the 640.

Once your video timer is placed into your presentation, the next step is to set it to play Across _ Slides, meaning it will continue to play through the slideshow, regardless of what slide you’re on.  To get to this point, click on the video, then go to “Video Tools”>”Playback”>”Automatically”.  Next go to your Animations tab and ultimately, your animation pane.

Animations Pane with the video in place.  go to Effect Options and set to Stop After 3 Slides (in our case)

Animations Pane with the video in place. go to Effect Options and set to Stop After 3 Slides (in our case)

 

15

Click “OK” and it’s time to play the show!

Curious how ours turned out?  Check it out here: SlideShow Example

Webinar Recording

Monday, July 22nd, 2013

This month’s webinar we focused on individual questions from our audience, which included using animations, customizing content, using PowerPoint 2013, troubleshooting common PowerPoint problems, and using  Motion paths.

Didn’t get a chance to attend this month’s webinar?  View the recorded session below:

 

Choosing between Static and Animated Slides – Mac Version

Monday, July 15th, 2013

If you have joined our website (subscribed) you are probably familiar with the concept of choosing between animated and static slides in any given template.  However, if you are using a Mac computer, the steps are slightly different than those shown in our PC tutorials.  We’ll start with using PowerPoint 2011:

1-Open

 

If you open our template, you will see “Home” and “Themes” in the upper left corner.  By clicking Home you will see the word “Layout” appear beneath.  Click on the Layout button.

2-Layout

You will see the title of your current layout (Climbing Animated Theme in this case).  Next, click the scroll wheel and drag down to see the other optional layouts:

3-Scroll_Static

 

Once you see the layout you’d like to use (note the Climbing Static Theme), click on it and it will change the layout of the current slide.

Note that once you have a theme being used (static title layout etc) You can access it through the Themes tab.

4-Themes

 

 

Next on to PowerPoint 2008.

 

2008-1-Open

 

In PowerPoint 2008, the theme selector is set up slightly differently.  Primarily, it is found under the “Slide Layouts” button, located as the second “tab” in PowerPoint.  Click on the Slide Layouts tab:

2008-2-Layouts

 

Notice all of the available layouts that you see.  Each slide can then be “paged through” until you find the layout you’d like to use.  Click the layout you’d like to use and the layout will be changed.

2008-3-Select