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How to Save a PowerPoint Presentation as a Video

Posted on: Sep, 2012 By: Kara Jones
  Alright, so I am apologizing in advance for the length of this post, but felt that the extra information could come in handy.  Today I will be looking at the various methods of saving out a PowerPoint presentation as a video, specifically a video that has both audio AND visual cues and information.  Let's begin. You've created a beautiful presentation to post up on your blog, website, e-Learning, you name it, but have no idea how to get it there.  You save it as a PPTX (PowerPoint Presentation) file...but not all of your students have PowerPoint, so how can they view it?  You want it to loop continuously as well, so you can have it playing on your kiosk at the convention you are going to this weekend, and don't have to keep clicking "Play".  What are you to do?Here are some of your options, in order of most straight forward and basic, to most complex.  I will be going over the concept of Screen Capture and Saving Presentations in a later tutorial #1 - No Audio, PowerPoint 2010 In PowerPoint 2010, "Save As" a WMV file.  Here are some things to consider:
  • If your presentation has absolutely no animations, audio or transitions, each slide will play for 5 seconds.

  • If your presentation has an animated first slide (Video Background.), the first slide will be the length of the video in its entirety (example below has a 13 second video), the subsequent slides are again, 5 seconds in length.

  • If your presentation has more than one animated slide, or has more than one animation on a slide, it will play the length of all animations and videos, and then move on.  I will warn you in advance, this looks extremely choppy when it actually plays.

#2 - With Audio, PowerPoint 2010
  • First, we will use the "Record Audio" feature in PowerPoint, and record 3 slides.   This is the same as adding an audio file to each individual slide, as you are creating the slide.  Click "Insert">"Audio">"Record Audio" to start the recording process.  Here is an example of three slides with varying lengths of audio recording.

  • Next, we will use the "Record Slide Show" option in PowerPoint.  This option basically allows you to record your presentation, with your narration, and transition the slides however you like, negating the issue of transition timings.  This is very handy if you want an audio file to start on each slide at a specific moment in time.  I will caution however that the timing is always running.  Meaning that if you move to slide two and now need a moment to figure out what you will say, when you save the presentation, slide two will have a definitive gap before hearing audio.

  • Our final option of recording from within PowerPoint is two-fold.  This is where it becomes a bit more complicated, but feels more seamless.   Set up your slide show to display "Browsed by an Individual (Window)", and then go to All Programs> Accessories> Sound Recorder.  Get your presentation ready to go, and instead of "Record Slide Show"with Narration, go ahead and get rid of that option by unclicking the checkbox.  Your presentation will now save only the timing between each slide.  Click "Record" on the sound recorder, and record your presentation.  I'm actually going to do a screen capture of me doing this, so it hopefully (in theory) makes more sense.
Here's the completed video:
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By: Kara Jones
Kara is highly creative and forward thinker. She has a wonderful Husband and a beautiful son. She and her husband enjoy playing with their son and also enjoy diving into a good video game.

Blog Comments (Sign In to Comment):

Sep 27, 2012 -
Gayle Hillman
Thank you for the post. I've been exploring different media and formats and after a lot of trial and error I've uploaded a few video presentations to my business site. I'm just wondering; how do I render/prepare (etc) a presentation to a mac? iMovie is still a challenge for me, but I'm sure I'll work it out.
Sep 27, 2012 -
Jim Dunning
This is awesome!
Sep 27, 2012 -
Kurt Johansen
Love your work. This is a great tutorial and helps overcome the problem of audio not transitioning in PowerPoint. Thanks - Kurt
Sep 28, 2012 -
Gayle: Depending on your site, Techsmith offers Jing (free) and Camtasia ($99) which would both work to video capture your screen. Jing has a limit of 5 minutes, and will only save a SWF (flash) file, whereas Camtasia saves it out as a .mpeg4 I believe, which is more widely available. If your site supports Flash, then Jing would work just fine. Also, if you're using Mac's version of PowerPoint 2011 you should be able to save as a MOV straight from the presentation, as mentioned in the tutorial (albeit the tutorial is geared towards PC). Let me know if you need any other assistance. -Kara Jones
Sep 28, 2012 -
Thanks so much for the compliment! Let us know if you ever are curious about how to do other things in PowerPoint, or if they're even possible.
Oct 04, 2012 -
Nick Letherbarrow
This is great to know! I love the blog! I have been using presenter media and PowerPoint for a while now and I have created a few videos using both! http://www.youtube.com/watch?v=mB8aNQHRdfg You have been a great help, many thanks, Nick
Dec 23, 2012 -
Awesome, and thanks for your time and effort. I needed this piece of info.
Feb 12, 2013 -
Where are you getting Camtasia for $99? Even the academic authorized software is $179.
Feb 12, 2013 -
Kara Jones
Elaina: The Mac version of Camtasia is $99, which we use for recording all of our Mac Presentations as video files. The PC Version of Camtasia is $299.00. You are able to download a free trial version for 30 days for either PC or Mac here . This would work well for someone who has a single project and does not know if they want to invest in the full price of Camtasia right away.
Feb 25, 2013 -
Very great tutorial.. thanks, i have a question that i can't find an answer in the net, even in the site of microsoft.. i embeded swf file into powerpoint 2010 , working nice within my pc.. but when i save/publish the files into video , i lost my swf files.. i only get an image of swf as picture , the animation of swf is no longer there when saved as video within powerpoint.. do you have any ides what is the problem.. thanks.
Feb 26, 2013 -
Kara Jones
Chadi: More than likely the problem is that the video encoder in PowerPoint cannot properly "read" a flash video. You could try a screen capture program like Camtasia to record the presentation as it is playing normally to see if you get the video that way.
May 07, 2013 -
my ppt search
It's helpful for me this articles and videos.. thanks
Sep 27, 2013 -
Tłumaczenia symultaniczne
Great information as usual!
Nov 29, 2013 -
I have a mac.office 2011. I need to convert a presentation with animated titles, youtube videos, background score, for almost 100 photos and end rolling credits (in a different language) into a movie that can be burned into a dvd-just like a movie-life of a person.please reply vme asap as I need to finish the job soon. Thanks Deepthi
Dec 05, 2013 -
Mike Weber
Hello Deepthi. We have a tutorial on our website that may help you. Here is the link: http://www.presentermedia.com/blog/2012/09/how-to-save-a-powerpoint-presentation-as-a-video/ Thank you.
Feb 05, 2014 -
Hi: Thank you so much for the tutorial, very helpful.... I need to make my video to loop continuously. Sorry I'm not sure if I missed it but I can't find how to do that in this tutorial. Thanks in advance nancy
Feb 16, 2014 -
Hi, Thanks very much for the tutorial - really helpful. However, I have a problem I'm hoping you can help with.... When I play my presentation in PowerPoint the sound works fine, but when I save as a .wmv file the sound doesn't work for the voiceover part (first section), yet does work in the embedded video part (second section). Do you know why this might be and how I get the sound to work throughout once it's in video format? Many thanks in advance for your help! Suzy
Dec 10, 2014 -
Hi, hopefully you can help with this problem. I managed to save my pptx as an mov file and it is smaller, which was my main goal. However, I have one slide with a video clip (towards the end of the presentation) and the presentation just stops after the video clip plays. The 2 slides following it are lost, even when I click on fast forward, they are just not in the mov version. The whole presentation is 22 slides long. How do I get it all to play in the mov file without losing the last 2 slides? Thanks in advance for your help! Toni
Mar 02, 2015 -
Did you happen to find how to do this. it is exactly what i need to do but have not managed it as yet! Thanks Tom
Jul 22, 2015 -
Hi, I'm assuming your .swf file is non-interactive, otherwise you wouldn't be putting in a video presentation. Therefore, I recommend converting it to .flv first with this program. Then insert it back on your slide as a video object, and use this program to convert the whole presentation to .mp4 video. It's worked like a charm for me in the past. Hope that helps; good luck! Hope that helps!
Jul 22, 2015 -
Hi, I recommend converting your .swf to .flv first with this program. Then insert it back on your slide as a video object, and use this program to convert the whole presentation to .mp4 video. It's worked like a charm for me in the past. Hope that helps; good luck!
Aug 11, 2015 -
Brian, I tried that SlideAlloy program you recommended, and it turns out it works without having to convert the .swf first! Just be careful to set the slide duration to the length of the .swf if you want it to play the whole thing.
Jun 03, 2016 -
Kenna Evans-Mangan
I have windows 10, and office 365. I have been working on converting a 30 minute powerpoint into a video (mp4) for 4 days with nothing but problems. It is a slideshow for my father's upcoming funeral. I have several video clips inserted into the presentation, which are all in mp4 format. (I have tried both mp4 and wmv). I have compressed and optimized all media within the presentation. When I watch the presentation back after converting it to mp4, there are 2 video clips near the end of the presentation in which the audio is choppy (like an echo). Could someone please tell me how to fix this? The videos play fine in powerpoint and anywhere else. It is only when I convert the presentation to video that I have this problem.
Jun 06, 2016 -
Billy Schlotter
I'm sorry to hear that you are having problems, Kenna. Did you ever get a solution to your issue? We don't really work with audio here at PresenterMedia, so I'm not sure how much help the support staff will be on this issue.
Jun 06, 2016 -
Kenna Evans-Mangan
I have not found a solution to my problem yet. I'm not sure it is an actual audio issue. I have ran all diagnostic and troubleshooting tests on my speakers and audio drivers and everything works fine. I believe it is something happening in the conversion process within powerpoint.
Jun 06, 2016 -
Billy Schlotter
Do you have access to another computer? If you do try and save it on that system and see if you get the same problem.
Oct 28, 2016 -
Sherri Moore
Hi. I have a few youtube videos embedded into my powerpoint that play automatically in slideshow mode. However, when I convert the powerpoint into an MP4, the youtube videos do not play; it just shows the thumbnail with the play arrow over it (which doesn't work because it's now part of the powerpoint movie). Is there a way to get these videos to play automatically in MP4 mode, just like it does in the powerpoint? Thank you!
Oct 31, 2016 -
Billy Schlotter
Hi Sherri, Once the video is inside your presentation. You need to select it, navigate to the the PLAYBACK tab at the stop and make sure that it is set to automatically play.
Oct 31, 2016 -
Sherri Moore
Hi Billy. Thanks for the help. I do not have a Playback tab. I think because it was an embedded video, it doesn't show up, but I'm not sure. I tried setting the Property Sheet to True for Playing mode, but it doesn't stay like that, it automatically reverts back to false. I'll try inserting the video by the youtube share link, instead of the embed code, and then look for the playback tab. Thanks! ~S
Nov 01, 2016 -
Billy Schlotter
Hey Sherri. I miss-read your previous comment. You will need to obtain an actual copy of the video and then insert it into your PowerPoint, not just embed it. PowerPoint will not convert any web embedded videos into a video file.
Nov 01, 2016 -
Sherri Moore
Hi Billy....I obtained the video from youtube via the share link and inserted that link by: insert-video-online video-youtube-link from video; then I chose under playback: automatically; however, the video does not play automatically in slideshow mode. Is this what you were talking about?
Nov 02, 2016 -
Billy Schlotter
When creating an MP4 out of a presentation in PowerPoint the videos cannot be embedded from online. They HAVE to be locally on your computer and inserted. Once you have the video downloaded, stored and inserted into your presentation that is when you go up to the PLAYBACK tab and make sure AUTOMATICALLY is selected. I hope that makes sense.
Nov 02, 2016 -
Sherri Moore
Hi. Yes it makes sense. I just don't know how to download a video and save it from YouTube. Could you walk me through it?
Nov 02, 2016 -
Billy Schlotter
I can't guide you through it, unfortunately, but if you do a quick Google search you can find many different ways of doing it.
Dec 01, 2016 -
Darshan Zarkar
Hi Sherri, Here is the simplest way through which you can download any video from Youtube. Copy the youtube URL link of of the video which you want to download. Open http://www.clipconverter.cc in new tab and paste that link there and you can convert the video in any format as per your choice. Hope it will solve your problem.
Jan 15, 2018 -
Hi. Is there a way to keep hyperlinks in the mp4 video? I have a presentation and created hyperlinks to other slides. The objective is for the presenter (or user) to click the link when he or she is interested in that link (with a click). Is that possible when converting the powerpoint presentation to mp4?

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